Registrar, Administration & Human Resource Job at Kibabii University 2026

The Registrar, Administration & Human Resource Job at Kibabii University 2026 is an excellent opportunity for experienced professionals seeking a senior leadership role in Kenya's public university sector. Kibabii University is looking for a qualified and accomplished administrator to oversee human resource management and administrative operations while supporting the institution's strategic goals. If you have extensive experience in university administration and meet the required qualifications, this could be the next step in your career.

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Why This Opportunity Matters

Senior university leadership positions are highly competitive and offer professionals the chance to shape institutional growth while contributing to quality higher education. As the Registrar (Administration and Human Resource), you will play a key role in developing human resource policies, strengthening administrative systems, supporting staff development, and ensuring the university operates efficiently.

This position is ideal for professionals with a strong background in public administration, human resource management, and organizational leadership. It also provides an opportunity to work closely with the university's top management and contribute to strategic decision-making.

About Kibabii University

Kibabii University is a public university located in Bungoma County, Kenya, along the Bungoma–Chwele Highway. The institution is committed to delivering quality education, research, innovation, and community service while promoting excellence in university management and governance.

As one of Kenya's growing public universities, Kibabii University offers a professional working environment where experienced leaders can make a meaningful impact on institutional development.

Position Overview

• Position: Registrar (Administration and Human Resource)
• Employer: Kibabii University
• Industry: Education Management
• Employment Type: Full-Time
• Workplace: On-site
• Location: Bungoma County, Kenya
• Category: Administration, Human Resource
• Qualification Level: Diploma listed in the advert, with additional academic qualifications required for the role
• Experience: Mandatory
• Salary: KES Unspecified per month
• Other Benefits: Benefits provided
• Application Deadline: Undisclosed

Job List

Registrar (Administration and Human Resource)

Location: Bungoma County, Kenya

Required Qualifications

Applicants should possess the following qualifications:

• Doctorate (PhD) from an accredited and recognized university in a relevant field.
• Master's Degree in Business Administration, Public Administration, Human Resource Management, or an equivalent qualification from a recognized institution.
• Bachelor's Degree in Public Administration, Business Administration, Human Resource Management, Office Management, or another relevant social science discipline.
• Served as Deputy Registrar, Grade 14, or in a comparable position for at least three (3) years.
• CS(K), CHRP, or a Postgraduate Diploma in a relevant field.
• Registration with the relevant professional body.
• Evidence of participation and contribution in seminars, conferences, or research related to administration and management.
• A Strategic Leadership Development Programme certificate lasting at least six (6) weeks will be an added advantage.
• Certificate in Computer Application Skills from a recognized institution.
• Demonstrated professional competence, leadership ability, and strong managerial performance.

Key Responsibilities

The successful candidate will be responsible for:

• Supervising and managing all administrative and operational functions within the Office of the Registrar (Administration and Human Resource).
• Formulating and reviewing administrative policies and procedures.
• Coordinating staff training and development programmes.
• Managing employee remuneration in line with legal and statutory requirements.
• Ensuring safe and healthy working conditions across the university.
• Overseeing the Personnel Registry, Central Registry, and Blue Registry operations.
• Ensuring proper maintenance and safe custody of personnel and institutional records.
• Promoting industrial harmony through collective bargaining, consultations, and dispute resolution.
• Ensuring staff recruitment, engagement, and separation processes comply with approved university policies.
• Advising university management on human resource policies, programmes, and procedures.
• Supporting departments in manpower planning, recruitment, job analysis, and staff selection.
• Directing general maintenance activities.
• Managing office accommodation and space allocation.
• Coordinating disaster management and emergency response activities.
• Planning office accommodation requirements.
• Coaching, mentoring, and developing staff members.
• Performing additional official duties assigned by the Deputy Vice Chancellor or other authorized officers.
• Serving as a member of the University Senate.
• Serving as a member of the University Management Board.
• Acting as Secretary to the University Management Board.

How to Apply

Interested applicants should clearly indicate the reference number of the advertised position on their application.

Applications should be submitted using the methods below:

Hard Copy Applications

Submit three (3) hard copies addressed to:

The Vice Chancellor
Kibabii University
P.O. Box 1699-50200
Bungoma

Alternatively, deliver the applications to:

Kibabii University – Main Campus
Administration Registry
Third Floor, Room ADA 306

Electronic Applications

Applicants should submit one scanned PDF document containing all application documents.

For the Registrar (Administration and Human Resource) position, send the application to:

[email protected]

For all other advertised positions, applications should be sent to:

[email protected]

Ensure all required documents are complete, properly scanned, and submitted according to the employer's instructions.

Common Mistakes to Avoid

Many qualified applicants miss opportunities because of avoidable mistakes. Before submitting your application:

• Do not forget to indicate the correct reference number for the position.
• Avoid submitting incomplete application documents.
• Ensure your scanned PDF is combined into one running document as instructed.
• Do not submit fewer or more hard copies than requested.
• Carefully verify that your qualifications match the advertised requirements.
• Proofread your application to eliminate spelling and formatting errors.
• Submit your application using the correct email address for the Registrar position.
• Keep copies of all documents submitted for your records.
• Follow every application instruction provided in the job advertisement.

Salary, Benefits & Career Growth

The position offers a KES Unspecified monthly salary together with employment benefits as provided by Kibabii University.

Beyond the compensation package, this role presents an excellent opportunity for experienced administrators to advance their leadership careers within Kenya's higher education sector. The successful candidate will work alongside the university's senior management, influence strategic policy decisions, oversee major administrative functions, and contribute to the long-term growth of the institution.

Professionals appointed to this role will also gain valuable experience in university governance through participation in the University Senate and the University Management Board while leading key human resource and administrative initiatives that support institutional excellence.